Part 8 - Fine System for Late Units Reports

Revision History
Type	Effective Date	Circular	Notes
Copyright	1/1/2020	N/A	Update Copyright Date
Original	4/1/2014	C-14-2	2014 North Carolina Workers Compensation Statistical Plan Manual

Carriers have 90 days after issuance of the invoice to appeal fines. All appeals must be in writing, must include the invoice number in question and must set forth all the factors which the carrier wishes to be considered as part of the appeal review. Appeals should be submitted to Data Services & Systems Support, at support@ncrb.org.
Appeals will be reviewed by Bureau staff and the carrier will receive a response within 30 days of receipt.
If a carrier disagrees with the Bureau’s decision regarding the computation of any fine or with Bureau’s determination of a valid fine, the carrier may request further appeal of the fines to the Chief Operating Officer of NCRB, at support@ncrb.org. The results of the review will be communicated to the carrier within 30 days of receipt.
Carriers wishing to further appeal the decision of Bureau staff may request review of such decision by the Governing Committee of the North Carolina Rate Bureau. All appeals submitted to the Governing Committee will be reviewed at the next regularly scheduled Governing Committee meeting.

On a monthly basis, carriers will receive detailed information regarding all outstanding payments.
Carriers with fines 90 days past due will receive a follow-up letter from the Bureau notifying them of the outstanding balance and requesting prompt remittance of payment. The initial communication will be sent to the company contact responsible for the submission of the data.
If no response is received within 30 days, a second follow-up letter will be sent. The second letter will be sent to the company contact responsible for the submission of the data and the President and/or CEO of the company. If the outstanding balance is in excess of $10,000, contact is also made with the CFO.
If no response is received within the next 30 days, a third follow-up letter will be sent to the President and/or CEO of the company. The third letter will provide specific detail regarding the Bureau’s next course of action if the outstanding amount remains unresolved. This may include an appearance before the North Carolina Rate Bureau’s Governing Committee or escalation to the North Carolina Department of Insurance.